VENDOR APPLICATION APPROVAL
SUNDAY, OCTOBER 20, 2024 11:00 A.M. -5:00 P.M.
Leclaire Park, 900 Hale Avenue, Edwardsville, IL 62025
Congratulations, your application to be a vendor at this year’s Leclaire Parkfest has been approved. To complete the application process, we ask that you review the Vendor Information below. If you have any questions about Leclaire Parkfest, contact Will Krause at 618-540-5950 or you can e-mail your questions to friends@historic-leclaire.org. Once you have completed your review of the Vendor Information and are ready to complete the registration process simply click the “Pay Registration Donation” button at the bottom of this page.
We look forward to seeing you at this year’s Parkfest.
Friends of Leclaire
Vendor Information
COMMERCIAL EVENTS DONATION REQUIREMENT: This year we are expanding commercial vendor applications. No longer will commercial vendors be required to demonstrate they are raising funds for charity. Instead, Friends of Leclaire has established a Park & Neighborhood Improvement Fund. All commercial food vendors which are determined to be for-profit or commercial in nature shall donate a minimum of 10% of the net profit by the applicant to the Friends of Leclaire within 30 days of the conclusion of the event. Not doing so will forfeit the applicant’s ability to host future events.
FOOD VENDORS: Vendor fees are based on products sold. Vendors are given exclusive rights to the sale of their food item. So, if a vendor is selling hot dogs, they can be assured that no one else will be allowed to sell hot dogs. Food vendors are charged $50 for the first product and $40 for each additional product they sell at their booth. All products must be approved in advance so that they don’t infringe on another vendor’s sales. Food preparation guidelines from the Madison County Health Department are available on request.
Food Vendors from the previous year’s festival are given priority in choosing products for their fundraising event until September 1, 2023. After September 1, approved products are awarded on a first come, first served basis. Regular vendors are also assigned their same location as in previous years.
ARTISAN & ACTIVITIES: Activity booths are also limited to one general activity (one of each game, contest, or other activity) that will be exclusive to the event. Activity booths are $50 per single 10’ x 10’ space; $90 for two (2) adjacent 10’ x 10’ spaces. Artwork and crafts must be handcrafted by the participant and no manufactured goods are permitted. Exception: Goods sold by non-profit organizations that include their name, i.e. Leclaire history books, organization t-shirts, etc. Note: Permits are required in order to hold raffles in the City of Edwardsville.
GENERAL: All entries and fees must be received by Monday, September 30th, 2024; however, there is no guarantee that space will still be available by that date. Confirmation notices will be sent out beginning in mid-September. Entry fees are not refundable. Vendor spaces are 10 x 10 feet unless otherwise indicated on the vendor application. Electricity to the booths is provided if requested. Electricity is not provided for televisions or other appliances not required for the booth. Vendors provide and are responsible for their own equipment, tables, etc. Friends of Leclaire have certificates of insurance on file with the City of Edwardsville.
The official set-up time for the festival is 10:00 AM so all vendors will be ready to start serving patrons by the start-up time of 11:00 am (early sales permitted except alcohol). A site supervisor will be at the park by 9:00 AM if you want to come earlier. Check-in at the Friends of Leclaire tent on Hale Avenue upon arrival to find your location. There is a loading area on Hale Avenue, but Edwardsville police ask that all vehicles be moved prior to 11:00 AM to allow room for emergency vehicles. As a courtesy, vehicles should be moved as soon as they can be emptied to allow space for other vendors to unload. Vehicles are prohibited on park grounds.
All vendors are expected to remain at the park until closing time at 5:00 PM. Dismantling booths early sends a signal to patrons that the festival is closing.